Free Reference Request Email Template

Ask a lecturer, manager or mentor for a reference, with a gentle reminder ready for the week before the deadline.

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Referee's name

How they know you

Optional. Write it as it would follow the word as.

What you are applying for

Reference deadline

Your name

Things you would like them to mention

Optional. One per line: projects, strengths or results they saw.

Your emails

Add the referee's name, what you are applying for and the deadline to see your emails.

Always ask before you list someone as a referee. Attach your CV and the details of the opportunity, and thank them once the reference is in.

How early should I ask for a reference?

Three to four weeks before the deadline is a good aim. Referees are often busy, and some need time to write a detailed letter.

What should I send my referee?

Your CV, the details of the opportunity, the deadline, how to submit the reference and a few points you would like them to cover.

Is it all right to send a reminder?

Yes. A short, polite reminder about a week before the deadline is normal and usually welcome.